Administrative Business Partner

By leveraging modern technologies we are developing a new music ecosystem. Welcome to Utopia - Where Music Lives!
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Music is incredible. It can excite hundreds, and unite thousands. But as an industry, it has been slow, complicated, and disparate. While the tech world has moved into the future, the music industry continues to be shaped by inefficient systems of the past. At Utopia we believe there is a better way.

Which is why today we are setting out to transform the entire industry; creating new revenue streams, consolidating the data and decluttering the admin. Unlocking the industry’s full potential by unifying it all in one truly holistic space. Some might call that a Utopia.

Funnily enough, so do we. Welcome to Utopia. Where music lives.


We are building a better world for music with innovative big data technology that tracks online music sources and translates them into meaningful music consumption reports for royalty collection. The solution we’re building does not threaten to usurp the role of industry incumbents - it is about bringing transparency in the industry and supporting efficient royalty collection.


As Utopia Music's Administrative Business Partner, you will support the CEO, founders and management team in streamlining our leadership team' activities, back office and office matters. With you on board, we become more efficient and you ensure the Zug office continues to be a great place to be for current and new employees. 

We are working in an open and inclusive environment with a lot of humour and fun.


  • Reporting to the CEO     
  • Company Founders
  • International executive leadership team


  • Experience with calendar management, high-volume travel scheduling and booking.
  • Excellent organisational skills, with an attention to detail and an ability to handle multiple priorities in a fast-paced environment.
  • Budgeting, leading projects.
  • Taking meeting minutes.
  • Event planning. Ability to organise conferences and events for both internal employees and external executives and serve as a project lead from conception to completion.
  • Ability to grasp new technologies, and a passion for improving processes.
  • Ability to adhere to an expectation of complete discretion on all business matters.
  • Ability to effectively communicate and collaborate with a range of people and functions.


  • People person. Ability to self motivate and motivate others.
  • Advanced communication skills.
  • 3+ years of relevant administrative experience in a high-tech environment, working with executive team.
  • Bachelor's degree or equivalent practical experience.
  • Based in Switzerland and in possession of relevant work permits.
  • Fluency in English.


We come from different backgrounds and we welcome everyone who finds theirself in previously written to apply. Welcome to Utopia - Where Music Lives! 

We’re eager to meet you! :)

Or, know someone who would be a perfect fit? Let them know!


Zählerweg 12
6300 Zug Directions View page

Perks & Benefits

If you are not yet convinced by our awesome team and great atmosphere — here you have some extra frosting on the cake.

  • 🏋️‍♀️ Active work space

    At the Stockholm office we have a ping pong table and a gym in the basement and people are encouraged to use them both. We also have a generous wellness grant for anyone who prefer to do other things.

  • ☕️ Breakfast every morning

    Every morning we gather around the bar for breakfast. It is of course voluntary but the coffee is great.

  • 👾 A bunch of nerds

    We love what we do and we do what we love. So there will be a lot of interesting discussions going on about pretty much anything connected to music or tech and a lot of Star Wars references to acompany those.

  • 🏰 A little here and a little there

    We love to work together. Where exactly that is at the moment is less important.

Work @ Utopia

Do you like to work in teams with a lot of individual responsibility? Yes, we know it sound cliché but this is also how it actually is.

Every morning after breakfast we gather in our teams to plan the day, assign tasks to kickstart the days. Agile, fast and inventive is how we like it. That also gives us room to pair up or hold a workshop if we need help in finding the best solution. 

A helping hand and a good coffee might just be what we need to get things done.

Already working at Utopia Music?

Let’s recruit together and find your next colleague.


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