Office Host - Helsinki

By leveraging modern technologies we are developing a new music ecosystem. Welcome to Utopia - Where Music Lives!
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WELCOME TO UTOPIA

Music is incredible. It can excite hundreds, and unite thousands. But as an industry, it has been slow, complicated, and disparate. While the tech world has moved into the future, the music industry continues to be shaped by inefficient systems of the past. At Utopia we believe there is a better way. Which is why today we are setting out to transform the entire industry; creating new revenue streams, consolidating the data and decluttering the admin. Unlocking the industry’s full potential by unifying it all in one truly holistic space. Some might call that a Utopia.

Funnily enough, so do we. Welcome to Utopia. Where music lives.

WHAT UTOPIANS DO

We are building a better world for music with innovative big data technology that tracks online music sources and translates them into meaningful music consumption reports for royalty collection. The solution we’re building does not threaten to usurp the role of industry incumbents - it is about bringing transparency in the industry and supporting efficient royalty collection.

WHAT YOUR ROLE WILL BE

As Office Host, you’ll play a critical role in the daily life of all your colleagues, ensuring our offices are every bit as exciting as we are as a company and run as smoothly as a proverbial Finnish watch without being stiff and boring. You need to bring passion, ownership and unparalleled attention to detail.

ESSENTIAL RESPONSIBILITIES

  • You will lead the operations of our Helsinki office
  • Offer a warm welcome to visitors and visiting team members from our other offices
  • Curate and execute office events, exhibitions and catering in cooperation with the PA’s
  • Maintain and organize office supplies including food, beverages and kitchen and office supplies
  • Coordinate incoming and outgoing mail and courier services
  • Provide concierge services for visitors and visiting team members
  • Set up for internal and external meetings
  • General office management
  • You will report to the Office Host Manager at our Headquarter in Zug

THE IDEAL SKILLSET 

  • You are highly organized and recognize yourself as being an admin genius whilst also bringing out your inner superhero when it comes to vibes, passion and culture
  • Strong interpersonal and problem solving abilities are essentials
  • You exhibit curiosity, are highly proactive, and always get things done with a positive attitude
  • You are a skilled relationship builder with high integrity
  • You will be a great teammate and pitch in to help wherever you are needed
  • Fluent in both written and spoken in English and Finnish
  • You are customer focused, driven and outgoing 
  • Ideally you have degree in hospitality with previous experiences in the Front Office Department within a hotel
  • You are passionate with a positive, flexible ‘can do attitude’ who’s hands-on and leads as well as supports their team by example and thrives in working with a multicultural team and visitors alike
  • Experience within catering is also an advantage

DOES THE BELOW DESCRIBE YOU?

  • I am a great event and business planner
  • I love setting up and execute on operations
  • I am super customer and client focused
  • I put teamwork before everything else
  • I love guiding and supporting people
  • I have the desire to be the best - I don’t settle for less
  • I live and breathe culture
  • I am an effective communicator and appreciate the differences in people
  • I am full of creativity
  • I am highly adaptable, self-leading and stress resistant


WHAT WE OFFER 

  • Great atmosphere - we live, love & breathe music & tech!
  • An opportunity to be part of building the Utopia Helsinki!
  • Working in an impact oriented team.
  • An experienced team to learn from, with experience in multiple startups and big tech companies.
  • Benefits depend on location.
  • We are supporting work permits for employees that moved here from countries outside the EU. However, we do not support relocation at the moment. We are only hiring in Finland for this position.


UTOPIANS

We come from diverse backgrounds and we welcome everyone who identifies with the above to apply. Welcome to Utopia - Where Music Lives! 

We’re eager to meet you! :)


Or, know someone who would be a perfect fit? Let them know!

Helsinki

Annankatu 34
00100 Helsinki Directions helsinki@utopiamusic.com View page

Perks & Benefits

If you are not yet convinced by our awesome team and great atmosphere — here you have some extra frosting on the cake.

  • 🏋️‍♀️ Active work space

    At the Stockholm office we have a ping pong table and a gym in the basement and people are encouraged to use them both. We also have a generous wellness grant for anyone who prefer to do other things.

  • ☕️ Breakfast every morning

    Every morning we gather around the bar for breakfast. It is of course voluntary but the coffee is great.

  • 👾 A bunch of nerds

    We love what we do and we do what we love. So there will be a lot of interesting discussions going on about pretty much anything connected to music or tech and a lot of Star Wars references to acompany those.

  • 🏰 A little here and a little there

    We love to work together. Where exactly that is at the moment is less important.

Work @ Utopia

Do you like to work in teams with a lot of individual responsibility? Yes, we know it sound cliché but this is also how it actually is.

Every morning after breakfast we gather in our teams to plan the day, assign tasks to kickstart the days. Agile, fast and inventive is how we like it. That also gives us room to pair up or hold a workshop if we need help in finding the best solution. 

A helping hand and a good coffee might just be what we need to get things done.

Already working at Utopia Music?

Let’s recruit together and find your next colleague.

email
@utopiamusic.com
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